Montana requires that the seller(s) signature(s) on a Montana Motor Vehicle Championship exist notarized. In one case notarized, the title becomes a "negotiable musical instrument" and ownership is readily transferred to the person holding the title. For this reason, Montana notaries are urged to exist particularly conscientious when asked to notarize a title.

  • The preprinted notary blocks on most, if non all, of the older Montana titles do non accurately comprise all the information required in a proper notarial cake. Yous are responsible for including all 9 elements of a proper notarial block. Annotation: The "venue" is missing on most (though not all) existing championship forms. You must include the location where the notarization was performed: "Land of Montana, County of __________."
  • If there are two or more owners listed on a title, they exercise not have to have their signatures notarized at the aforementioned time or by the same notary , but they must both be notarized . The sellers sign and print their names on the lines provided on the title; the first notary should use the "preprinted block" and be sure to specify whose signature was notarized("Signed and sworn before me by John Doe (only)"). The subsequent notary completes a full notarial cake either on the title (in the lien holder'southward department, if there is enough room) or on a separate designated Notarial Certificate for Montana Motor Vehicle Championship.
  • The Montana Motor Vehicle Division will non have a title with information that has been in any way corrected or crossed out. If an error is made by the signers or the notary, aArgument of Fact will have to be completed and filed with the Championship. A copy of this class is available online at: https://media.dojmt.gov/wp-content/uploads/9_16-Statement-of-Fact-MV100.pdf.
  • Notaries may place their seals in the lien holder section, just to the left of the signature in the notarial block on the older title forms. The new version has a space specifically designed for the new seal/stamp units that will be easier to utilize.
  • Notaries may notarize "open titles," per the MVD

For more data, please refer to the Montana Notary Handbook.

V tips for notarizing a Montana championship perfectly – Every fourth dimension:

Old style titles (issued earlier September 2010):

New style titles (issued subsequently September 2010):

1. Have the signer impress and sign his/her proper noun in the spaces provided. It is imperative that every advent of the seller'south name be exactly as shown at the meridian of the title

ii. [For "old style" titles only] After witnessing the seller sign his/her proper name, place the seller nether oath, swearing that the information entered on the title is truthful and correct.

3. Complete the notarial block. Be sure yous print the proper noun of the person(s) for whom you lot are performing the notarization. NOTE: Many of the older versions of the title do not have spaces for the venue – you must enter it wherever you tin can fit information technology in.

4. Affix your seal/stamp in the space provided on new titles or in the lien holder section as shown in the top image on the older versions.

five. Montana notaries need not re-enter the identifying information that is contained in the seal/postage. Yous should line through the spaces as shown.

If a 2nd notarial cake is needed for subsequent signers, the notary may either hand write a complete notarial cake on the title if at that place is room or may complete and attach a loose certificate. Do not use the pre-printed labels that stick on the document – they will be rejected by MVD.

Of import!

When notarizing a title that has been issued to a business organization, or for an individual who is signing on behalf of another person, you and the signer MUST enter: 1. The name of the person or entity shown on the championship; ii. The name of the person who is actually signing the title in your presence; and 3. The capacity in which they are signing. For example:

"Fred'due south Plumbing, Inc. past Fred Smith, President"

"Agatha Smith by Walter Smith as Personal Representative"

See page 26 of the Montana Notary Handbook for more information!

The Title and Registration Bureau of the Motor Vehicle Division has adamant that titles which require a separate notarial block for a subsequent signer may exist handled in one of two ways:

  1. The notary may hand write a complete notarial cake on the confront of the title (ordinarily in the lien holder department) if room is bachelor. The notarial language (i.east., "Signed before me…" or "Subscribed and affirmed before me…" etc.) should be exactly every bit shown on the preprinted block on that title.
  2. A separate "notarial document" as shown below may be completed and attached to the original championship. This form is to be copied, filled out completely and fastened to the title if needed. Please note on the title "Notarial Document for _____(name of signer)_______ attached." A similar annotation should be entered in your journal.
    Download the Notarial Certificate